Academic integrity officers meetings

When I became the academic integrity officer of the School, I had no idea what I was getting myself into. Initially, I was just dealing with students who had copied and pasted fragments (or more) of text from the sources they had used, or worked too closely together. Things are different now.

The majority of cases I deal with are cases of suspected inappropriate use of AI. And that means that ideally, I can tell my fellow staff members exactly what to look out for when marking, and then when they report something, ask the students exactly the right questions in order to find out if they are indeed guilty as charged. And then do the documentation that I have to do as efficiently as possible. 

I don't have to do all of this on my own; especially when it comes to what to tell the fellow staff, we have been thinking about that with a bigger teaching team. It is not straightforward. And I know that the University is full of people in the same function as me, trying to do these things as well.

I figured we were all inventing the wheel. And that shouldn't be necessary. So I asked the lady who often sends out request to join University panels if she knew who all the academic integrity officers in the University were, and if she could tell me. And she could! So I sent out a message to all of them (which is not as many as there should be; the paperwork showed three vacancies. I'm not sure how the schools that don't have an academic integrity officer deal with this sort of situation.) And I called an online meeting. I figured that we should start low-threshold. If we want, we can always meet more often, and do it in person if needs to be.

I already had been in touch with the academic integrity officers of the School of Environmental and Natural Sciences, and the school of Law, History and Social Sciences. The actual meeting only attracted one more school: Health Sciences. The lady who holds the academic integrity officer job there I still know from a Welsh course I did years ago. The three other invited people were unavailable. One at least explicitly asked to be kept in the loop, so we knew he was interested.

We had a chat about how we deal with our caseload. Do we have specific guidance to the staff, do we provide lectures to the students about what not to do? How do we document our cases? Do we have administrative support? How do you check if references are fake? Could we ask for more documentation of use of artificial intelligence?

It was an interesting discussion, and we decided to share the documentation we have. So I set up a shared folder where I put my lecture to all students, the guidance to all our staff, and my draft guidance to students of how to prepare for being invited to my office to discuss suspect case. Two of the other schools had already shared documents in the actual meeting, so I put these in there as well. And everybody got editing rights, so people can add more. The idea is that we can look at what the other schools are doing, and steal their best ideas.

We have decided to meet again before term starts again. I hope that if we use our combined brain power, this will make us better able to deal with this increasingly widespread issue. You could argue that we are running after the facts, but now at least we are running together now…