Academic integrity officers meetings

When I became the academic integrity officer of the School, I had no idea what I was getting myself into. Initially, I was just dealing with students who had copied and pasted fragments (or more) of text from the sources they had used, or worked too closely together. Things are different now.

The majority of cases I deal with are cases of suspected inappropriate use of AI. And that means that ideally, I can tell my fellow staff members exactly what to look out for when marking, and then when they report something, ask the students exactly the right questions in order to find out if they are indeed guilty as charged. And then do the documentation that I have to do as efficiently as possible. 

I don't have to do all of this on my own; especially when it comes to what to tell the fellow staff, we have been thinking about that with a bigger teaching team. It is not straightforward. And I know that the University is full of people in the same function as me, trying to do these things as well.

I figured we were all inventing the wheel. And that shouldn't be necessary. So I asked the lady who often sends out request to join University panels if she knew who all the academic integrity officers in the University were, and if she could tell me. And she could! So I sent out a message to all of them (which is not as many as there should be; the paperwork showed three vacancies. I'm not sure how the schools that don't have an academic integrity officer deal with this sort of situation.) And I called an online meeting. I figured that we should start low-threshold. If we want, we can always meet more often, and do it in person if needs to be.

I already had been in touch with the academic integrity officers of the School of Environmental and Natural Sciences, and the school of Law, History and Social Sciences. The actual meeting only attracted one more school: Health Sciences. The lady who holds the academic integrity officer job there I still know from a Welsh course I did years ago. The three other invited people were unavailable. One at least explicitly asked to be kept in the loop, so we knew he was interested.

We had a chat about how we deal with our caseload. Do we have specific guidance to the staff, do we provide lectures to the students about what not to do? How do we document our cases? Do we have administrative support? How do you check if references are fake? Could we ask for more documentation of use of artificial intelligence?

It was an interesting discussion, and we decided to share the documentation we have. So I set up a shared folder where I put my lecture to all students, the guidance to all our staff, and my draft guidance to students of how to prepare for being invited to my office to discuss suspect case. Two of the other schools had already shared documents in the actual meeting, so I put these in there as well. And everybody got editing rights, so people can add more. The idea is that we can look at what the other schools are doing, and steal their best ideas.

We have decided to meet again before term starts again. I hope that if we use our combined brain power, this will make us better able to deal with this increasingly widespread issue. You could argue that we are running after the facts, but now at least we are running together now…

Grass success

In April I spread grass seeds on lawn I had reclaimed from ivy and other encroaching plants. That did precisely nothing. It has been too old! But then I was in a shop that sold grass seed in mid May, and just tried again.

I sometimes had a look at the grass was coming up yet. And generally, the answer was no. But then I left for five days, and that changed things.

When I came back I had a look in the garden and there was grass! It was still a little bit thin, but it was clearly grass. I will spread a bit more of the seed, and water if needed, if we have more dry days. I have faith that these bits of lawn will totally blend into the background in a matter of weeks! That feels good.

Veritable grass! 

Back to frantic marking

When I came back from our trip to the Netherlands, my working week only had three days left. And in these days, a lot needed to happen. By the Monday after, all marking of work by students who might be graduating this summer needed to be finalised. So that means that all dissertations had to be marked by two different people, and they would have had to agreed a mark by then too, and documented that mark. Exams had to have been marked and moderated. That is a lot!

I also have the other burden of being the academic integrity officer, and the module organiser for the dissertation module. And the first thing means I'm spending a lot of time meeting students under suspicion of cheating, and documenting these cases. The second one means that firstly, I have to set a good example, and secondly, I have to keep track of whether other people have done what they need to do, and kick them in the bum if they haven't. 

When I left, I had marked all the dissertations by my own students, but hadn't started yet on the dissertations by other people’s students. And I had marked one of the two exams. So now I needed to do that second marking, and second exam, in three days. And the agreeing marks. That was full on!

With the pressure I was glad I would have a race on Friday evening, so I didn't mind not going running in the hills on Thursday. I could just keep marking that evening. It was a bit sad that the house was, but didn't stay, really tidy; I had cleaned up for the cat sitter, and the cat sitter had cleaned up for me. But now I wasn't keeping that standard up. There was marking to be done.

I just managed to finish marking the second-last dissertation before I got into my car to go to the race on Friday. And I would be able to use the Monday for that last pesky one, and for trying to agree the last marks, and trying to get all the other staff to document their marks. That felt good! But I was a bit tired by then…

The rest of our Dutch trip

Including travel, Neil and I had five days away. We could do a bit more than the family day. On the first day we already did a bit of exploration of Amersfoort. We arrived in the late afternoon, and we decided to have dinner in town. It’s beautiful there! 

On our way to pick up the rental bikes. Pic by Neil

Our cabin seen from the front. Pic by Neil

The inside. Pic by Neil

On the Hof, with St George’s church in the background. Pic by Neil

On the first full day, we went to see Monique. Neil suggested we put our bikes on the train, and bike from Meppel. That sounded like fun! But I did require one thing: that the train would actually have space for our bicycles. The first train we tried did not. The second didn't either. It was a sunny Whitsun weekend! Everyone was out. 

We were fairly close to deciding to just park the bikes, and phone Monique to pick us up, when a third train actually would take us. And from then on all went smoothly.

I don't have a map of the Meppel area, so we just had to navigate on our phones. A lot of standing still and checking the route! I can't say we took. the most logical one. But we got there. It was a bit warm, but we were ok.

At Monique’s we mainly spend our time drinking tea and catching up. We had a bit of rehydration to do. Mike and Monique also thought it was a bit warm, so were quite happy to sit under the ceiling fan and not go on wild adventures. 

On the way back we found a more direct route. And we came past a cracking windmill! That was a nice bonus.
 

Neil and windmill

We wanted to see my mum that evening. We also needed food at some point. And Neil was curious about Indonesian food. And I figured we might combine these three things. There is an Indonesian takeaway right around my mum's corner, and I had never been. I love Indonesian food! So I proposed to him and my mum that we would just get some takeaway, and it eat at her place. She thought it was an excellent idea! But she didn't want to try any of it.

The advantage of eating it at my mum's place was as well that we could have a quick cold shower before dinner. After all the biking in the heat we sort of needed it.

We also had a (half) day in Amsterdam planned. But we did not want to spend all day there, so in the morning I first went for a run. You could run from our accommodation straight into the woods where I normally go for a run if I'm in the area. If I stay at my mum, I first I have to run for some 20 minutes to get there. Now I was in there instantly! And I ran a bit further east than normal, past the wind blown sands where my dad used to take us when we were small kids. 

At the Soestduinen wind blown sands

Neil went for a bike ride. I directed him towards the reclaimed land of Eemnes! And he loved it. He also went to an Amersfoort museum while I had some time together with my mum. Just the two of us. 

In Amsterdam I took him to Central Station, and then we walked past some interesting places to where I used to live in the Frans Halsstraat. And from there to Museum Square. And then back to Central Station, and then straight to the restaurant where we had agreed to meet Roelof. 

Posing (in the bright sun) with the Sluyswacht. Pic by Neil

 

Touristy picture on Leidseplein. Pic by Neil

Bitterballen with Roelof. Pic by Neil

On the day of travel we had time in the morning, so after getting up in checking out the first brought the higher bikes back, and then had it for a local cheese shop. The one on Muurhuizen had gone, but there still was one on the Langestraat. I don't think Neil has ever seen that much cheese. And then we had the last cup of coffee with my mum. 

Amersfoort cheese shop. Pic by Neil

 

Pic with some of my favourite people! Pic by Neil

As a last goodbye to Amersfoort we walked to the station via an ice cream parlour. It really was weather for that. And from there everything went smoothly again. No problems getting back to the UK, and no problems getting back to the Neil’s place. There I briefly said hi to his cat before I got into my car in order to go and see mine. And then the adventure was over!

This was the first time Neil and I travelled anywhere. We both decided it had been a great success! We had had a lovely time, and there had been no friction whatsoever. There had been moments where at least one of us I was getting a bit fragile because of the relentless heat, but we never took that out on each other. 

The customer is still young. We might get up to more things like that before autumn hits. I hope so!

Family day

The reason I went to the Netherlands this specific weekend was the annual family day. It was organised by the Haarlem part of the family, and would take place in the dunes. I love the dunes! My cousin Bart had booked a part of the visitor centre, and he mentioned the idea was to go swimming in a little dune lake as well. Sounded fine. 

The visitor centre was only some 20 minutes walking from the nearest train station, so Neil and I got on our bikes in the morning and took the train west. We changed trains in Amsterdam, where we found my nephew David. That was nice! He hadn't met Neil yet. And it turned out that my other nephew Abe had caught the train as well, but at the very last moment, so he was at the far end. And it was a very sunny Whitsun weekend, so obviously, the train to the beach was absolutely rammed.

We walked up with the four of us, and found the visitors centre without problems. Quite a number of people were already there. And there was coffee and cake for whoever wanted it. A good start!

Everybody introduced themselves to Neil, and they were all happy I had brought him. And I was glad I had made him a cheat sheet so he could remember who was who, and how everyone was related.

What with the coast being very busy that day, there were a few people stuck in traffic, so it took a while before we were complete. But it pretty much happened! Everyone you might expect to be there was there, except two children; one, I think, was too busy with exams, and the other one was poorly. And that is sad, but altogether the turnout was good.

My uncle Dick does an introduction 

Lunch happened quite soon after the coffee. And we had long tables, so you could move around a bit, and try to catch up with every branch of the family present. It is a lovely bunch!

After lunch, many of us indeed went to the little lake. It was busy! But nice. In no time, my sister’s sons were hurling my cousin’s son as high out of the water as they could, to his delight. But we didn’t stay in the water very long. 

On the way to the dune lake

By the lake

The lake itself

We got back and had some tea and cake and suchlike. It was all rather relaxed! I suppose that’s good if you are in a heatwave, you have elderly people there (like my dad), and the most important thing is catching up anyway. There was  plenty to talk about! 

After the tea there was a split. Those who lived far away and needed to get there left. Everybody else walked a few minutes down the road to a pancake restaurant. Pancakes! Who doesn’t love them. 

After the pancakes it was time to go our separate ways. I had really enjoyed it. Next year it will be in Enschede.  Bring it on! 

To the Netherlands - with Neil

I travel to the Netherlands quite regularly, but this time it would be different. Neil was coming with me. He had been interested in meeting my family. 

Normally, I take the train, and sleep (mostly) at my mum’s. But Neil wasn’t keen on the Eurostar, and it would be a bit much to stay at my mum’s with the two of us. If only because her guest room only features a single bed. So everything would be different, including travel mode and stay location. 

We would fly, and it would make sense to fly from Manchester. I found some convenient flights, and they went to Eindhoven. That is considerably further away from Amersfoort (where I wanted to stay) than Schiphol, but I stuck with it anyway. And I had never used that airport.

I also had to sort accommodation. I hoped there would still be nice options. Amersfoort is quite beautiful, and I can imagine people go there for touristic reasons. But when I plotted options on the map, I saw that there was some sort of holiday park just outside the city. That actually looked quite good! It would only be a 15 minute bike ride from my mum. But you would have the advantage of being out in the countryside. The place rented out little cabins, and they still had availability. I could imagine us after a busy day of meeting family, sitting outside our lovely cabin, looking out over the fields and having a drink. It sounded idyllic! 

As it would be a drag to walk to our accommodation, or take the bus, it did mean we would have to rent bicycles. But I had found a nice family business in the old city centre that rented out bikes. So I suppose that meant we were sorted!

On the day of travel, I got up early, and drove to Llandudno. I jumped into Neil’s car and we were off. He had sorted airport parking.

I thought we would be on one of the standard parking lots, but instead we were booked on a park-and-ride. That was fine too! It was a bit hidden away, but it worked fine. Soon we were in the correct terminal. There was hardly anybody at security, and passport control also went smoothly. We decided to have a coffee while waiting for our gate to be announced. And we also took the time to talk about my family. I had made a little cheat sheet for him, with pictures and names of everybody I thought would be there. I had raided group pictures of earlier family gatherings.

Going to the gate went fine, and boarding, and flying. In Eindhoven we had to do quite some walking in the blazing sun; I think they are doing quite some work on that airport. But it was fine. When we got to passport control, I was through a lot quicker, being an EU citizen. I had plenty of time to refill my water bottles. Then we had to venture out into the heat again, finding a bus to the railway station. That meant walking past some bicycle parking. Neil didn't know what was happening to him! And this wasn't even a particularly big one. 

There was a bus standing ready. When we got to the railway station, there was a train about to leave in only a few minutes. Changing trains in Utrecht was easy as well. Neil was very impressed with how smooth public transport in the Netherlands was! He was also amazed by the double-decker trains. And how comfortable they are.

Bike parking in Amersfoort

 

In Amersfoort, we first went to the bike rental, as it was still open. We got ourselves two typically Dutch bikes: heavy, comfortable, and for sitting upright. And with inbuilt lights, and fixed locks. I thought they were lovely!

On these bikes we could go to our accommodation. Again, Neil didn't know what was happening to him. There were bikes everywhere! And quite a lot of them were going quite fast. And it wasn't always particularly clear to what extent they would stick to the rules. But everything went fine.

The reception of our holiday park was closed by then, but they had emailed me the code to a little key safe. We found our cabin, and were happy to put our bags down. I had had an idea of what to expect, but Neil hadn't. He was impressed! We were right on the outside of the park, with next to us fields with horses in. Very peaceful and quiet.

Neil posing on his rental bike by our cabin (the rear)

The view from our cabin

We both wanted to have a cold shower, as it had been a hot day, and we had just travelled quite a distance with five different modes of transport. And after that we were ready to face the rest of the trip. Travelling in was now over! And it could barely have gone any better!

Stress of marking combined with leaving

When the teaching stops, things get less hectic. A lot of stuff still needs to happen, but it isn’t important anymore at what time it does. If you have a lecture at 10, a meeting at 12, and a tutorial at 3, you may only have 3 hours timetabled, but you will be busy at least 4 because you also have to get to the venues, and the rest of the day is very fragmented. Once teaching stops, you can often just spend hours working on a task with little interruption. 

It can still be hectic. We have a sharp deadline for the marking of all the work by graduating students (3rd and 4th years). And there is a lot to do! Especially if you are also the academic integrity officer. If everyone is marking, you get a lot of suspect cases directed your way. 

I had started my marking with the 1st year essays as they came in first. Then I proceeded with the 3rd year dissertations of the students I had supervised myself. Only five of them; two didn’t submit. Then the first exam came in and I marked that. 

Then my two remaining dissertation students submitted after all. You just never know! Students get a week from the deadline, and if they then still don’t submit, they get a zero. Except that they can just get an extension at any time; even after that week. So I had to go and mark them after all. Im glad they submitted, but I’m not glad you never know how big your marking load is. 

I am also quite aware that I am the module organiser for the dissertation module. I can't moan at people to do their marking on time if I don't do it myself! So I have to be exemplary in my dissertation marking discipline.

I was going to the Netherlands, and I had arranged a cat sitter. That meant preparing for that as well. Clean the house, make sure the bed she would sleep in had clean sheets, hide a key, give her all the information she needs. It doesn’t sound like much work! But I wanted to clean bathroom and kitchen, and hoover the rest of the house, and that does take a while. 

I also had to pack. So it was a bit stressful! But I got it done. And then I was ready to not think about work at all for a few days in the country of my birth!

Clean kitchen