Preparing the dissertation presentations in record time

The apotheosis of the dissertation module is always difficult to organise. There are normally only some two weeks of teaching after the Easter break, and a lot has to happen in that time. The presentations need to take place, and deadlines for both presentation slides upload, and for the dissertation itself, have to fall in there sometime. Preferably not all the way at the end, as that would mean it is difficult for students to get an extension. Ideally, there would be time between the presentations and the dissertation deadline, that the students can use for incorporating the feedback they got on their presentation in the dissertation.

And there is some logistics there too; I need to make a talk schedule, and a conference booklet with all the talk abstract in them. And of course, I have to make the latter in between the deadline for the file upload, and the actual presentations. And that can be quite limited time!

This year the students had to upload their slides and their talk summary the very Monday after the Easter break, and did their presentations on the Thursday and Friday of that week. The deadline for the dissertation was the Friday after.

For me, this meant that although I had been able to make a schedule beforehand (but not until after the Athena Swan submission), I couldn't start on the conference booklets until Monday. Everything had to be ready and printed by Thursday morning first thing. And it was also Monday that I could start downloading the presentation slides and get them ready for the conveners. Sounds doable, right? It was still a bit of stress!

That Monday I was in the field. That Tuesday I had presentations in another module all day. It was Wednesday I would have to manage all of it. It is not as if I had an interrupted day for that; I had a lecture in the morning, and a staff meeting in the afternoon. And I couldn't work in the evening either; that was when Katrien would have her inaugural lecture. 

I was a bit wild-eyed that day. Technology didn't help. I had been making booklets, and sorting PowerPoint files into folders, on any computer I found myself logged into. All should just be on OneDrive, accessible from anywhere. But when I got to my office and opened the first file to print it, the talk summaries weren't in it. I accessed the file from a different direction; still nothing. I went into Office365; there it did show up with the talk summaries included. But when I clicked "open desktop app", they vanished again. Technology is supposed to help you! Why was this happening? But I did manage to copy the entire file content over into the desktop app, and print the file that way. First file done. I had quite a few to do.

About half the printing done

The printer I normally use gave me an error message at some point, and refused cooperation. I just went to one printer further away, and that gave me an error message from the start. I would have to find more remote printers! I went to the adjacent building with my last printing, and to mine relief it worked. The only drawback was that it didn't seem to be able to insert staples. I had to do that by hand. Not ideal. But I got it done! And by the time I had to leave to go to Katrien’s lecture, everything was ready! Success!

That was the point I could relax. From there on, everything would probably organise itself. And now it was up to everybody else to be stressed!